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What’s ChangingOver the next few months, FIT is changing how we verify a person’s identity when they log in to FIT’s Google Workspace applications (Gmail, Drive, Calendar, etc.). Transitioning from using Google’s 2-step Authentication (also known as 2FA) to Microsoft’s Multi-Factor Authentication system. This change is important because it strengthens our security posture while providing […]
Digital file management often leads to an all-too-common problem: multiple copies of the same file scattered across different folders and drives. This redundancy wastes storage space and creates version control headaches. But there’s a better way! Using file shortcuts allows you to access the same file from multiple locations without creating duplicate copies. Why Use […]
Attackers frequently target help desks to gain unauthorized access to user accounts. This is achieved through social engineering tactics, where scammers impersonate legitimate users and request password resets. Scammers will fabricate scenarios that require immediate password resets. They often use urgency or authority to pressure help desk personnel into bypassing standard verification procedures. Scammers have […]
To further improve the security of FIT systems and data, we are moving to a longer password requirement and adopting a passphrase to access FIT services such as Adobe, Brightspace, MyFIT, Google Workspace. Effective March 11, 2025, new passwords must be 15 characters or longer. Existing passwords will remain valid until they expire or are […]
If you’ve ever saved a document as “Draft1,” “Version 2022,” or the dreaded “Final_Final_Version2,” you’re not alone. While creating multiple drafts might feel like a way to stay organized, it often leads to cluttered storage, confusion about which file is the most current, and wasted time sorting through duplicates. Enter Version History, a powerful feature […]
Duplicate files may seem harmless, but they can quietly clog your cloud storage, waste valuable space, and make organization a headache. From downloaded attachments to saved edits of the same document, duplicates often sneak in unnoticed, multiplying the chaos in your digital life. Luckily, tackling duplicates is simpler than you think. With a few quick […]
Untitled documents: we’ve all created them. Whether it’s a quick note, a half-finished draft, or something you forgot to rename, these mystery files can pile up and turn your digital storage into a cluttered mess. Worse yet, untitled documents are easily overlooked, making it harder to find what you need or identify what’s worth keeping. […]
We’ve all been there: endless back-and-forth emails trying to find a meeting time that works for everyone. It’s frustrating, time-consuming, and it clutters your inbox. But there’s a bigger impact too—each unnecessary email contributes to your digital carbon footprint. By managing your calendar more effectively in Google Workspace, you can reduce scheduling chaos, cut down […]
Managing your inbox can be a daunting task, especially when unwanted emails keep piling up. Thankfully, Gmail provides a handy feature that allows you to create filters to automatically manage your incoming messages. If you find yourself overwhelmed by spam or promotional emails, you can set up a filter to send specific emails directly to […]
In the age of smartphones, it’s easy to amass a massive collection of photos. With every snapshot, selfie, and accidental screenshot, our storage fills up faster than we realize. Eventually, the clutter can become overwhelming, and finding the photos you actually care about gets harder. Cleaning up your photo storage not only declutters your gallery […]