How to Transcribe a Meeting in Google Meet
Instructions
IMPORTANT
If you need to record or transcribe a meeting, contact the meeting organizer before the meeting so they can make you a co-host. Only the Host/Co-host with the correct subscription rights can use the recording and transcription features.
How to start transcription
1. Navigate to your meeting.
Note : Only the host and co-hosts of the meeting will be able to create a transcript of the meeting.
2. Click “Meeting tools”
3. Click “Transcripts Capture the conversation for later”
4. Click Start transcription.
5. Click Star
6. The side panel will let you know the meeting is being transcribed and also indicate which Google Drive the transcript will be available after the call.
Click “Close”
7. Click the transcription icon
8. If you try to end the meeting while it is being transcribed you will receive the message “You can’t end this video call yet”
You will need to stop the transcription in order to end the call for everyone. Otherwise you may click “Just leave the call” and the transcription will continue even though you have left the meeting.
How to stop transcription
9. Click “Stop transcription”
10. Click “Stop transcription” again
11. Depending on the length of the meeting it may take time for the transcript to finish generating and be available.
The transcript will go to the host via email and the their Meeting Recordings drive folds.
The cohost(s) will only receive the transcript automatically if “Call artifacts are shared with the host and co-host you add here.” was turned on before the meeting and when making the person a co-host.
About Meeting Artifacts in Google Meet
Some Meet features create “Meeting Artifacts” (like recordings, attendance reports, and polls).
- By default, these go to the main host.
- To share them with co-hosts, you must:
- Turn on Host Management.
- Add co-hosts in Google Calendar (when creating or editing the event).
- Check the box to share artifacts with co-hosts.
Important:
- Promoting someone to co-host during a meeting does not give them artifacts for that meeting.
- If a co-host is removed during the meeting, they’ll still get that meeting’s artifacts but not for future meetings using the same code.