How to sign in to FIT email and other Google Workspace Applications

IT Service article relates to: Accounts & Passwords,Email & G-Suite

This article is intended for:

Faculty, Staff, Student

Last Updated: Wednesday, April 27, 2022

Instructions

1. Go to Google or Google Workspace Application Click Sign in

Go to www.google.com or you can go directly to the app you wish to access; gmail.com, sheets.google.com, docs.google.com, etc.

2. Click on the “Sign in” button

Click on the “Sign in” button in the upper right corner.

If you do not see the “Sign in” button then you may already be signed in with another Gmail account; follow the How to log in to more than one Gmail account instructions or sign out of that account and sign back in with your FIT account.

3. Enter your FIT email address

Type your FIT email address, you must type the entire email address not just your username.

Click on the “Next” button.

4. Enter your FIT password

Type your FIT password. You may check the box next to “Show password” display your password to confirm you are entering it correctly.

Click on the “Next” button.

5. Verify your Idenity

Beginning Spring 2025, FIT will be transitioning from Google 2-Step Verification also called 2FA to Microsoft’s Multi-Factor Authentication system. This change strengthens our security posture while providing you with additional features.

We’re implementing a phased approach to this transition: You’ll receive notification before your transition date to know if you which method you will use.

Google 2-Step Verification (Retiring)
In fall 2022, FIT began requiring all Google Workspace accounts to use Google’s 2-Steve Verification. After you sign in with your FIT username and password you will be prompted to verify your identity again with one of the following options.
Google Prompt

You will get a push notification on an Andriod phone signed in to a Google Account and as a pop-up message on an iPhone when signing in to the Gmail app. Note: To use this option you need:

To have a phone number registered with Google if you do not first select Text message or Phone Call then repeat the enrollment process and select Google Prompt.

The Gmail app is required on your phone.

Text Message

Phone Call (Voice Call)

You will receive a phone call each time you sign in to a new (untrusted) device. An automated voice will recite the verification code over the phone. Note: use this option if you wish to use a landline. (Note: the call may appear as “Potential Spam”)

Security Keys

Microsoft Multi-Factor Authentication
After you sign in with your FIT username and password you will be prompted to verify your identity again based on your previous security selections.
Microsoft Authenticator app (Recommended)

Open the Microsoft Authenticator app on phone

Enter code displayed on computer.

To make sign-ins easier, consider selecting “Don’t ask again for 14 days” option if you’re on a trusted device. Avoid using it on shared or public computers for security reasons.

Phone (Text)

Select Text.

You will receive a text message to the phone number on file, enter verification code received and then click the “Verify” button.

To make sign-ins easier, consider selecting “Don’t ask again for 14 days” option if you’re on a trusted device. Avoid using it on shared or public computers for security reasons.

Phone (Call)

Select Call.

To make sign-ins easier, consider selecting “Don’t ask again for 14 days” option if you’re on a trusted device. Avoid using it on shared or public computers for security reasons.

You will receive a phone call from Microsoft and follow the prompt to complete the sign in.

6. Access all Google Workspace applications

You will now be signed in and you can begin working. Additionally, you may open the Apps launcher by clicking the grid of nine little dots in the top-right corner of most Google pages near your profile photo to navigate to additional Google Workspace applications.

open the launcher by clicking the grid of nine little dots in the top-right corner of most Google pages

Related Policies

Email – Policy No. IT012