How to Add a Co-Host to a Google Calendar Event
Instructions
Tip! If you need to record or transcribe a meeting, contact the meeting organizer before the meeting so they can make you a co-host. Only the Host/Co-host with the correct subscription rights can use the recording and transcription features.
1. Navigate to https://calendar.google.com
2. Right-click on the meeting you want to modify, in this example we are updating “Away Team Coordination Meeting”
3. Click on the pencil (edit) icon
4. Click on the settings (gear) icon.
Note the settings icon will only appear if you are the owner of the meeting.
5. Click on “Guests”
6. Click “Add co-host”
7. You will only be able to add a co-host that is also a Guest on the Calendar invite. External guests can be co-hosts.
Tip: Meeting Artifacts in Google Meet
Some Meet features create “Meeting Artifacts” (like recordings, attendance reports, and polls).
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By default, these go to the main host.
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To share them with co-hosts, you must:
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Turn on Host Management.
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Add co-hosts in Google Calendar (when creating or editing the event).
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Check the box to share artifacts with co-hosts.
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Important:
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Promoting someone to co-host during a meeting does not give them artifacts for that meeting.
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If a co-host is removed during the meeting, they’ll still get that meeting’s artifacts but not for future meetings using the same code.
8. Click to toggle on the option for “Call artifacts are shared with the host and co-host you add here.”
Skipping this step will mean any recording or transcript generated from this Google Meet will only go to the event organizer.
9. Click “Save”
10. Click “Save” again
